• Appointment Process for New Clinical Fellows

    The Cincinnati Children’s Graduate Medical Education (GME) office uses the following process for incoming clinical fellows as well as residents in pediatric dentistry and the O’Grady Psychology Residency Program. You may also review a diagram of the process.
  • Each program recruits, interviews and selects their fellows. 

    The GME office will send an “institutional letter of offer” on Cincinnati Children’s letterhead to all clinical fellowship positions. The letter will be signed by Thomas DeWitt, MD, FAAP, Designated Institutional Official (DIO) and the appropriate program director.  Prospective fellows must accept or decline the offer in writing. 

    International Medical Graduates

    An international medical graduate (IMG) is a physician who completed medical school outside of the United States or Canada.  All IMGs must have a valid ECFMG certificate to be accepted for training in a graduate medical education program in the United States. The ECFMG certificate is issued by the Education Commission for Foreign Medical Graduates after an IMG has passed USMLE Step 1, Step 2-CK and Step 2-CS. An ECFMG certificate is required to obtain an Ohio license or training certificate.  A copy of the ECFMG certificate must be provided to the GME office.

    Citizens of the United States are international graduates if they completed medical school outside of the United States or Canada.

    International Medical Graduates recruited for residency or fellowship positions will be contacted by the GME office to begin the appropriate visa process.

    For more information about international employees, visit our careers section.

    Clinical fellows must have a valid Ohio license or training certificate by their start date.

    This process takes considerable time; the application should be completed at least two months before the start date. Fellows starting on July 1 should apply any time after Jan. 1 of their start year if they are applying for a training certificate.  Fellows applying for full licensure should apply as early as possible.  The initial application fee for training certificates is $75; for full licensure, $335, payable to “State Medical Board of Ohio.”

    Download the training certificate application form from the Ohio State Medical Board website. Complete the form and mail it (and a check) to the department fellowship assistant for review. If everything is in order, copies will be made for your department file and for the GME office. Then, the application and check will be mailed to the Ohio State Medical Board.

    Fellows applying for a full license must complete the Federation Credentials Verification Service (FCVS) application process as part of the Ohio medical license process.  The entire process takes several months.

    Foreign Medical Graduates
    Graduates of foreign medical schools who are applying to the State Medical Board of Ohio for a training certificate need not complete the ECFMG status report form. The state gives you the option of completing the ECFMG status report form and paying a $25 fee, or Form 3, “if the hospital at which they are pursuing training obtains verification directly from the ECFMG.”

    We will obtain verification from the ECFMG on all our foreign medical graduates. Therefore, fellows simply need to fill in the top of Form 3 of the Ohio training certificate application, and send it to the GME office. We will complete the remainder of the form, attach the ECFMG verification of status and send it to the Ohio Medical Board.

    For Subspecialties of the American Board of Pediatrics
    The American Board of Pediatrics (ABP) revised the licensure requirement for physicians planning to take the certifying exam in pediatrics. “Applicants for admission to the General Pediatrics Certifying Exam must have a valid (current), unrestricted license to practice medicine in one of the states, districts or territories of the U.S. or a province of Canada or unrestricted privileges to practice medicine in the U.S. Armed Forces.”

    This means that new fellow candidates in the ABP subspecialties of pediatrics who plan to take their pediatric boards in the fall must have a full license (not a training certificate) in Ohio or another state when they register to take the boards. Therefore, apply as soon as possible for full licensure in Ohio or your current state of residence if you plan to take the pediatric boards next fall. It takes several months for processing by the State Medical Board of Ohio.  Also, you must have passed USMLE Steps 1, 2 and 3 to apply for full licensure in Ohio.

    If you already have a full, unrestricted license in another state, you can register for the pediatric boards with that license for the fall board exam. Then, if you desire, you would have only to have a training certificate in Ohio for your fellowship training.

    Here is a list of ABP subspecialty fellowships at Cincinnati Children’s:

    • Adolescent medicine
    • Cardiology, pediatric
    • Child abuse pediatrics
    • Critical care medicine, pediatric
    • Developmental behavioral pediatrics
    • Emergency medicine, pediatric
    • Endocrinology, pediatric
    • Gastroenterology, pediatric
    • Hematology / oncology, pediatric
    • Infectious diseases, pediatric
    • Neonatal-perinatal medicine
    • Nephrology, pediatric
    • Pulmonology, pediatric
    • Rheumatology, pediatric
    • Sleep medicine
    • Sports medicine, pediatric
    • Transplant hepatology, pediatric

    Contract Packets
    In late March, the GME office will send each incoming fellow a contract packet containing the Cincinnati Children’s fellow contract, HR employment forms, employee benefit information and forms and employee health forms.

    Fellows and subspecialty residents starting July 1 are required to attend a two-day orientation coordinated by the GME office.

    All new trainees must bring two forms of identification to orientation (e.g., driver’s license, passport). Physicians coming to Cincinnati Children’s on a J-1 or H1-B visa must also bring their visa documents.

    For fellows who have an off-cycle start date (other than July 1), their orientation will be scheduled by their department.

    Lab coats and scrubs are ordered by each department on their budget. Patches for lab coats are also the responsibility of the department.