The Individualized Education Program, usually called an IEP, is a written statement of the educational program designed to meet your child's special needs. Every child who qualifies for special education under the Individuals with Disabilities Education Act (IDEA) must have an IEP. The IEP is the foundation document that details all the special education and related services needed for a student to receive a free appropriate public education, or FAPE. A meeting to develop the IEP must be held within 30 days of determining that the child is eligible to receive special education services.

    • Sample letter requesting evaluation for special education services.
    • Disability Rights Ohio has sample letters for communicating with your school district.
    • LD Online has a sample letter you can use to request special education services from your school system.

    The Complex Care Center at Cincinnati Children's provides resources to help families find the special education programs and supports they need. 

  • If you suspect that your child has a disability, request that your child be evaluated by the school. This request can be verbally or in writing, but it is recommended that your request for an evaluation be in writing so there is documentation of when the timeline begins for the school's response.

    The school has 30 days to either:

    • Meet with parent to begin planning the evaluation and get parent consent to begin the evaluation process, or
    • Provide parent with Prior Written Notice explaining why they are not going to begin the evaluation at this time

    The school then has 60 days from your written permission to complete the evaluation and hold the Evaluation Team Report (ETR) meeting. The parent must be part of the team along with those who completed the evaluation. Once all the team members complete their part of the evaluation, the team (including the parents), meet to determine whether or not the child meets one of the 13 disability categories (autism, intellectual disability, deaf-blindness, deafness, emotional disturbance, hearing impairment, multiple disabilities, orthopedic impairment, specific learning disability, speech or language impairment, traumatic brain injury, visual impairment (includes partial sight or blindness), other health impairment) and qualifies as a student with a disability under !DEA.

    If your child is not eligible for special education services, the school should determine appropriate changes and interventions (forms of assistance) to help the child. They may also consider whether the child is eligible for services under another federal law, Section 504 of the Rehabilitation Act.

    The school has 30 days from Evaluation Team meeting to hold an IEP meeting.

    30 Days for Parent Consent to Begin Evaluation or Deny —› 
    60 Days to Evaluate —› 30 Days for IEP Meeting  

    The parent plays a vital role on the IEP team, along with educators and other qualified professionals. This team works collaboratively to develop the child's IEP. Information gathered during the evaluation process, sometimes referred to as a multifactored evaluation or MFE, will be used in the development of the special education services and supports to address the unique learning needs of your child. The IEP team includes:

    • Parent(s) or legal guardian
    • At least one regular education teacher (if the child is participating in regular education classes)
    • At least one special education teacher or provider, such as a therapist
    • A representative of the school district, such as an administrator
    • An individual who can explain the results of the evaluation and what it means for instruction, such as a school psychologist
    • An individual with knowledge or special expertise about the child, such as an advocate or private health care provider, at the discretion of the parent or school
    • The child, whenever appropriate

    Members of the IEP team may be excused from attending if they submit their input to the team in writing and if the parent consents.

    Present Levels of Performance describes the child's current skills in academic and functional areas. This is objective information that includes how your child's disability affects progress in the general curriculum and appropriate activities. The IEP considers the strengths of the child, concerns of the parents, family and student vision of the future, results of the most recent multifactored evaluation, and academic, developmental and functional needs of the child.

    Identification of Needs describes the factors that are interfering with a child making progress in the general curriculum. These are the needs that will require specially designed instruction. If there are too many needs to address within a year, the team will usually prioritize them.

    Annual Goals are written that are specific, measurable and designed to address your child's unique educational needs in academic and functional areas. Short-term objectives will only be required for students with the most significant cognitive disabilities. Student progress on reaching goals is measured and reported back to the parents, usually at the same time that report cards are distributed. If a child is not making progress, this is often a signal that teaching strategies and instructional materials need to be evaluated.

    Identification of Services describes the specially designed services / instruction needed to help the child reach annual goals, progress in the general education curriculum, participate in extracurricular and other nonacademic activities, and be educated with their nondisabled peers to the maximum extent appropriate. These supports can include a variety of related services, supplementary aids, modifications and accommodations that will enable the child to benefit from the special education program designed in the IEP:

    • Related services are provided if it is determined that these services are required to assist the child to benefit from the special education program. Related services can include: speech, physical or occupational therapy, audiology, psychological services, interpreting services, recreation, including therapeutic recreation, social work services, counseling services, orientation and mobility services, school nurse services, including the development of an Individual Health Plan, transportation services and medical services that assist with diagnosis and evaluation. Families often view some of these related services as helpful for general medical reasons. However, it is important to realize that public schools are required to provide only the services that are necessary for the child's special education program and that these may not be comparable to private therapy.
    • Supplementary aids and services must be provided to enable the child to be in the least restrictive environment possible. This can include classroom aids, assistive technology devices, computers, adaptations and modifications to physical environments and other supports so that children with disabilities can be educated with their nondisabled peers to the maximum extent appropriate. 

    Least Restrictive Environment (LRE) for a child is assumed to be the general education classroom. This means that a child be educated and participate with nondisabled peers, to the maximum extent appropriate, in general education, extracurricular and other nonacademic activities.

    Special education instruction can be provided in a number of ways, on a continuum from least restrictive to more restrictive settings. This could include instruction in regular classes, special classes, special schools, home instruction, hospitals or institutions. If a placement outside the public school is recommended by the IEP team, such as in a private school, this option will be provided at no cost to you. If the team determines that a different setting is needed for services, an explanation of the extent to which the child will not participate with nondisabled children in the regular class is required.

    Special Factors must also be considered by the team when writing the IEP:

    • Positive behavior plan must be developed to identify strategies for both preventing and responding to behaviors that interfere with learning.
    • Extended school year services for special education that is provided outside the normal 180 day school year must be addressed.
    • Physical education programs that address individual needs must be incorporated.
    • Communication needs including listening, speaking, reading and writing must be identified.
    • Assistive technology devices and services must be included, as needed.
    • Language needs must be identified if the child has limited English proficiency.
    • State and district testing, such as proficiency and graduation tests, that require modifications or alternatives to enable the child to participate must be included.
    • Transition plan must be included:
      • Transition statement, beginning at age 14 in Ohio, if recommended by the IEP team, to plan a course of study and programs to prepare student for life after high school.
      • Transition services, beginning at age 16, that address instruction, related services, community experiences, development of employment and other post-school adult living objectives, daily living skills and vocational evaluation, and interagency responsibilities and linkages, if appropriate.

    Extended School Year services, often called ESY, are special education and related services that are identified as necessary for the child to meet specific goals in the IEP. ESY differs from the regular school year program because it is designed to prevent the loss or regression of specific skills that may occur during school breaks, such as over the summer. The need for extended school year services should be discussed at an IEP meeting early enough in the school year as this process can often take time for the parents and school to agree on services. The team considers many factors including the student's individual needs, progress toward IEP goals, the nature and severity of the disability, behaviors that significantly interfere with learning, the likelihood of regression caused by school breaks and the failure to recover these critical skills in a reasonable time. 

    Age of Majority means that beginning at least one year before the student reaches the age of majority, age 18, the student will be informed of all rights under IDEA that will transfer to him. Students can be responsible for educational decisions and IEP development at age 18. 

    Students with disabilities who are covered under the Individuals with Disabilities Education Act (IDEA) can receive services until they reach age 22. When students have the required high school credits, school districts may let the student "walk through" or "socially" graduate with their class but defer receiving their diploma until they complete transition classes, job training programs or vocational school. This is up to the individual school district and local policies my vary. This should be discussed and included as part of the IEP transition plan. The advantage to the student is the continued support for a free appropriate public education, special education and related services. These protections will not be provided after graduation. Read more about postsecondary program options

    Also, in Kentucky, in the certificate programs, typically students are told they can stay until they are 21 years old.  In Ohio you get a HS diploma, in KY you get a certificate of completion that is NOT equivalent to a HS diploma.

    Your child's IEP must be reviewed and revised at least once a year. However, this can be done more often if you or the school request it. For example, if your child is not making progress towards goals, or you have new information about your child's disability and its impact on the educational process, it would be a good time to request an IEP meeting to consider revisions. Up to 15 states will be given permission to offer multi-year IEP's, not to exceed three years. Parents will have the option of turning down a multi-year IEP.

    If you disagree with the IEP, you can indicate that on the document and then follow the strategies for resolving conflicts through due process. The first time your child receives an IEP, your signature is required before special education services can begin.
  • Contact Us

    We want to hear from you. Email us with your feedback or suggestions for additional resources. Call our Family Resource Center at 513-636-7606 with your questions.