By-Laws of the Women's Faculty Association
ARTICLE I.
Name
The name of the organization shall be WOMEN'S FACULTY ASSOCIATION OF THE DEPARTMENT OF PEDIATRICS of the University of Cincinnati College of Medicine hereafter called WOMEN'S FACULTY ASSOCIATION.
ARTICLE II.
Object
The Women's Faculty Association is a not for profit group organized solely for charitable, educational, and scientific purposes, within the meaning of Section 501! (3) of the Internal Revenue Code, including the fostering of administrative and academic advancement, and recognition of women and their role within the Children's Hospital Medical Center and the University of Cincinnati College of Medicine.
ARTICLE III.
Membership
Section 1. The membership of the Women's Faculty Association shall be open to:
- Faculty members of the Department of Pediatrics of the University of Cincinnati College of Medicine, or applying for such status;
- Members of the medical staff of CHILDREN'S HOSPITAL MEDICAL CENTER, or applying for medical staff privileges;
- Non-faculty Department of Pediatrics, non-medical Children's Hospital Medical Center staff who are invited to become members;
- Non-pediatric faculty University of Cincinnati College of Medicine.
Section 2. The membership of the Women's Faculty Association shall consist of active, affiliate and honorary members.
Section 3. Active members will be faculty members of the Department of Pediatrics of the University of Cincinnati College of Medicine or will be applying for such status OR will be members of the medical staff of CHILDREN'S HOSPITAL MEDICAL CENTER or will be applying for medical staff privileges.
Section 4. Affiliate members will be non-faculty Department of Pediatrics non-medical Children's Hospital Medical Center staff who are invited to become members and non-pediatric faculty University College of Medicine.
Section 5. Honorary members will be individuals who have been selected to honorary status by vote of the Women's Faculty Association.
ARTICLE IV.
Executive Committee
Section 1. The executive power of the Women's faculty Association, for the transaction of routine business, shall be vested in the Executive Committee.
Section 2. The Executive Committee shall consist of the officers, chairpersons of the standing committees, and the immediate past president.
Section 3. The officers shall be a President, President Elect, Secretary and Treasurer. The President Elect will automatically succeed the President after one year in office. The Secretary and Treasurer may serve two (2) year terms.
Section 4. The Historian will be appointed by the President and will maintain the archives of the organization.
Section 5. The Executive Committee shall have the power to fill all vacancies in office which may occur between elections.
Section 6. The Executive Committee shall not, for any purpose whatsoever, incur a liability greater than the Women's Faculty Association's annual income without the approval of the membership. The vote on such an issue shall be taken under the rules established for amending these By-Laws (Article X).
Section 7. The Executive Committee shall meet at the call of the President or upon written petition signed by a simple majority of the other members of the Committee.
Section 8. A simple majority of the Executive Committee shall constitute a quorum.
Section 9. The officers of the Women's Faculty Association shall have the power to deposit and withdraw funds from account set up by the Association. No officer may withdraw more than five hundred dollars at any one time without the countersignature of another officer.
ARTICLE V.
Duties of Officers
Section 1. The President shall preside at meetings; develop the agenda for meetings; appoint the Chairpersons of all Committees (the Louise Rauh Scholarship); serve as a liaison with other organizations; represent the Women's Faculty Association to Children's Hospital Medical Center management and other institutions; and will give an annual report concerning the Women's Faculty Association to the members at the annual meetings.
Section 2. The President Elect shall assume the duties of the President when the President in unable to fulfill them. The President Elect shall act as chairperson of the Program Committee.
Section 3. The Secretary shall keep accurate minutes of executive and regular business meetings; and shall assume responsibility for all correspondence of the Woman's Faculty Association, including conducting all elections of officials and other votes by mail.
Section 4. The Treasurer shall maintain the financial records; keep an accurate and current record of dues paying active and affiliate members; shall remind members of annual dues notice; and present a financial report to the membership at least annually. The accounts of the Treasurer shall be closed on July first of each year.
ARTICLE VI.
Duties of Standing Committees
Section 1. The Louise Rauh Award for Academic Excellence, Leadership, and Community Service. The Chairperson shall be appointed by the President and will select the appropriate number of other people from the membership so that the committee members plus chairperson totals five. Each member shall serve for a three (3) year period. At the end of the first year two new members will be added to replace the two who rotate off. The next two (2) years will only have one person rotate off with one replacement occurring each of those years. The initial rotation on and off by members will be organized internally to conform with the three year duration of service. There should not be any Ad Hoc advisory members. The availability of the award shall be made known to the medical students via the Financial Aid Handbook from the Dean's office and by the medical students who have completed the fourth quarter of the junior year and shall be restricted to the top third of the class. Applicants may be of either sex and do not need to plan a career in pediatrics. Applications shall consist of demographic information, a personal statement by the applicant and an evaluation of the individual's junior clerkship in pediatrics. Deadline for submitting an application shall be December 15 of the senior year. Financial information and class standing shall be requested from the Dean's office. The award shall be given for excellence in academic performance, community service, leadership and perceived financial need. Using these criteria, the committee will select the top two applicants. The committee will award the top candidate with the Rauh Award and the runner up with an Honorable Mention. The total dollar amount of the award for any given year will be divided, 3/4 to the award winner and 1/4 to honorable mention. The Rauh Award shall be presented at Pediatric Grand Rounds by the President of the WFA during the last quarter of the Senior year.
Section 2. The Executive Committee may create any other committee deemed necessary by the Women's Faculty Association.
ARTICLE VII.
Meetings
Section 1. There will be at least four business meetings each year. In conjunction, or in addition, there may be lectures, invited speakers, and other events.
Section 2. The annual business meeting shall be held in June unless otherwise authorized by the Executive Committee.
Section 3. Called meetings may be held by the call of the President, Executive Committee or upon written petition signed by any 5 dues paying members of the Women's Faculty Association. The call shall state the objectives of the meeting and the business transacted shall be limited to that stated in the call.
Section 4. Two-thirds of the dues paying members present and voting shall constitute a quorum for the transaction of business at a membership meetings.
ARTICLE VIII.
Dues
Section 1. The membership year shall be from July 1 to June 30. The annual dues for Active and Affiliate members shall be set by the Executive Committee. No dues shall be required of Honorary members.
Section 2. All dues are payable May 1. If any dues remain unpaid on May 31 the Treasurer shall send a second notice. If any dues remain unpaid on June 30, the name of the delinquent member shall be removed from the membership list by the Treasurer.
ARTICLE IX.
Nominations and Elections
Section 1. Active and Affiliate members are eligible to vote and hold office. Affiliate members may not serve as President.
Section 2. The Nominating Committee. In March of each year, the President will request volunteers for the nominating committee, and will select 3 members to serve on the nominating committee. Each member of the nominating committee will be a dues paying member not currently holding office.
Section 3. The Nominating Committee will select a slate of officers of 1 or 2 candidates per office for President Elect (Vice-president), Secretary, and Treasurer, and present it to the Secretary not later than April 15.
Section 4. The Officers will be elected in May, by mail, by a majority vote of the dues paying members. Write-in nominations will be allowed. Results of election will be announced at the June meeting.
Section 5. The Officers are elected for one year terms starting July 1, and terminating June 30. Treasurer and Secretary may succeed themselves in the same office once for a total of two terms. Because the President Elect automatically becomes President, the right to succeed oneself does no apply to these officers.
ARTICLE X.
Amendments
Section 1. Amendments to these By-laws may be proposed by the officers of the Association or by a petition from five members. The amendment shall be proposed at a business meeting and shall be voted on by members, by mail, and approved at the next business meeting. Amendments shall be adopted by a majority vote of dues paying members.
ARTICLE XI.
Dissolution
Upon dissolution of the Women's Faculty Association, assets shall become the property of the Louise Rauh Scholarship.
For more information or comments about the WFA, please contact any of the current officers.
